PRODUCTS: Timekeeper and Scheduling (TAS) Module

Time and Attendance / Scheduling / Banked Time Management / Payroll Preparation

Here are a few of the many Features and Benefits found in the OSL Time Keeping and Staff Scheduling Module:

Data Collection: One program does both. Time Card processing allows your time keeping staff to manage time owed to employees and prepare payroll at the same time.

Interfacing to Payroll Processing: Data exporting can be provided for most payroll processing systems.

User Created Time Banks: Designed specifically to suit your individual needs. Some of the more common ones are Vacation, Sick Time, Overtime (multiple types and rates permitted), Training, LTD, STD, Shift Differentials, Statutory Holidays, Journal (Black Book) Time, Lieu Days, Compassionate Leave, etc.

Exception Based System: The program uses employee location records and scheduling information to create batches of normal entries for each pay period. The Timekeeper only needs to record the exceptions for the period.

Reduce Errors and Reconciliation Time: Real time processing input fields are provided. If an employee uses 2 hours and 30 minutes from a time bank configured as time and one-half, it is entered as 2 hours and 30 minutes, not 1.67 hours. Each entry allows for unlimited notes so you can remember why the transaction was made.

Capture Registers: Every entry can be logged to two different registers (Overtime and Project) as well as being recorded in the Transaction and Summary files. Create registers on the fly for specific purposes. Report later on Project Wage Costs, Overtime Costs by Reason, Special Events, Paid Duties etc.

Management Information: Availability Reports provide Peer comparisons of Time Off in addition to comparison by Department, Division and the organization as a whole. Lost days and ratios of time worked to time off for anyone, for any period, for any time bank. Other reports quickly show things such as Total Cost for Overtime Cashed Out - Total Cost of Overtime Earned etc. Employee Absenteeism Report quickly shows pattern absences. Banked Time Liability is a simple click/click and its there.

Employee Reporting: Effortlessly provide employee Bank Time summary information on a regular basis. Monthly reports help prevent lengthy reconciliation processes with your staff.

Year End Bridging: While payroll and financial systems need to stop for year-end switch over, just continue on with the Time Keeping software. Payroll entries can still be processed and banking entries in the new-year are stored for processing when the year is closed out. Details for up to three years are accessible at any time.

Red Line (Minimum Staffing Level): The Visual Scheduler application was designed to alert the scheduling officer to a potential employee shortage on a particular shift. You set up the minimum settings as per your organization's needs and requirements, and the software will handle the rest.

Employee Training and Certification Records: This application also stores employee training course and special skills information to assist the scheduling officer in placing the most qualified employee in a particular post location.

Call in Manager: For the purposes of calling in an employee that wasn't previously scheduled to work, the software adheres to 'Call in Protocols' based upon your organization's seniority and collective agreement rules. The application also records when an employee declines a call-in along with the reason provided.

Drag and Drop Shift Exchanges (Switch Shifts): At a click of a button, you are able to switch employee shifts by merely dragging the employee's name from their current schedule location, to the desired shift position. The program will check to make sure the switch will comply with all contract rules, and will also alert admin personnel if a time bank will go into an overdrawn position as a direct result of the switch in shifts.